How to Add Email Signature in Outlook [2023 guide]

Written By Steven Arends

Microsoft Outlook is the default email application that is provided with Windows. It is an amazing and easy-to-use app. It is available on multiple platforms so it has a huge userbase.

Although Microsoft Outlook has improved with time, it also has its flaws. Many users have asked how to add an automatic signature in Outlook. Although Outlook has a simple user interface, many are confused about adding an automatic signature in email using Outlook.

How to add email signature in Outlook

What is the automatic signature in Outlook?

The automatic signature feature allows you to add a unique signature to your emails automatically. This signature can include text, images or even an image of your handwritten signature. This signature can be added to all of your outgoing emails with ease.

You are not the only one wondering how to add an automatic signature in your emails on Outlook. I know that it might seem confusing at first, but I have researched and found out the best ways you can add signatures automatically in outlook.

Read the full post to know more details.

Also, check out our separate post on how to view message headers in Outlook.

How do I Set Email signature in Outlook

Manually putting a signature every time you send an email seems annoying and I fully agree with you. As I know how frustrating it can be, I have written the steps that you can follow to add signatures in Outlook automatically. The simple steps are given below, so keep calm and go through them, you got this!

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Here are the steps to add automatic signature in Outlook:

  1. Open Outlook.
  2. Sign in to your email account.
  3. Go to Inbox.
  4. Click on the Settings button at the top right. It is a gear icon.
  5. Click on View all Outlook
  6. Type in your signature in the Email signature
  7. Select Save.

If this method did not help you, do not lose hope. I have given other effective methods as well.

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How to add Outlook Signatures in-app

Outlook has two types of apps. One is a web version and the other is the mobile version.

To be helpful, I have given the steps for both versions.

Do not panic, the steps are simple, I believe in you.

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For Web app

The Web app of Outlook is similar to the desktop and phone versions. So, if you used the other version, this will be easier for you.

If you did not, then do not panic, it is a very easy process.

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Here are the steps to add automatic signature in the Outlook web app:

  • Sign in to your Outlook account.
  • Go to Settings>View all Outlook settings>Compose and reply.
  • Go to the Email signature section and type in your signature. You can use the formatting options to customize the signature.
  • Select Automatically include my signature in the new messages I compose option if you want Outlook to add your signature automatically in your emails.
  • Select Automatically include my signature in the messages I forward or reply to option if you want Outlook to add your signature automatically in the messages you forward or reply.for-web-app
  • Select Save.

For the Mobile app

All the versions of Outlook are similar, so the mobile version of outlook is also easy to use. The steps are similar to the other version, so do not worry and follow the steps given below.

Here are the steps to add automatic signature in the mobile version of Outlook:

  • Tap on the Setting icon. It has a gear logo.
  • Tap on Signature.
  • Type in your signature.
  • Tap on the tick icon. The signature will be added automatically every time you create a new mail.

If you are searching for something else regarding Microsoft Outlook, read the rest of the post.

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How to Set automatic Email signature in Outlook mobile app

The mobile version of Outlook is a fantastic rendition of the desktop version of Outlook. They are very similar so both versions are easy to use. I have given the simple steps on how to set email signatures automatically in the mobile version of Outlook.

Here are the steps to set automatic email signature in Outlook mobile app:

  1. Login to your email account
  2. Tap on the Setting icon. It has a gear logo.
  3. Tap on Signature.
  4. Type in a signature.
  5. Tap on the tick icon when you are done. The signature will be added automatically every time you create a new mail.

If this did not help you, do now worry, read the full post to get more details on Outlook.

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How to add Outlook Email signature while replying

No one likes doing the same thing repeatedly, so I understand why you would like your signature to be added automatically when replying.

To add a signature automatically when replying, you just have to follow some simple steps.

But before that, go through our epic guide on fix Outlook rules not working on phone.

Here are the steps to add automatic signature in Outlook when replying:

  1. Open Outlook.
  2. Click on File.
  3. Click on Options.
  4. Select Mail on the left menu.
  5. Click on Signatures>New.signatures-new
  6. Type in a name.
  7. Click on Ok.
  8. Type in the correct email in the Email account
  9. Select your signature in the Replies/Forwards
  10. Close the current email and create a new one. Your signature will be added automatically.

How to Attach an Email signature in Outlook 365

Microsoft Office 365 is a collection of programs provided for free. So it is no surprise if you are using Outlook in Office 365.

Follow the simple steps given below and you will be all set.

Here are the steps to add an email signature in Outlook 365:

  1. Open Outlook.
  2. Click on the gear icon at the top right. It is the settings menu.
  3. Click on View all Outlook settings.
  4. Click on Mail at the left.
  5. Select Compose and reply.
  6. Type in your signature in the Email signatureemail-signature
  7. Check the boxes beside the Automatically include my signature on new messages that I compose and Automatically include my signature on messages I forward or reply to if you want the signature to be added automatically every time you create, reply or forward a mail.
  8. Click on Save at the top right when you are done.

If this was not what you were looking for, you can read the rest of the post to find your answer.

But, before that, do check our latest post on fix Outlook could not create the work file in 3 minutes.

How to change email signature in Outlook 365

You might need to change your email signature for many reasons. One reason could be that you have changed your place of employment. Whatever the reason, it is extremely easy to change your email signature on Outlook 365.

Also, check out our separate post on change Outlook view HTML to plain text.

Here are the steps to change your email signature in Outlook 365:

  1. Open Outlook.
  2. Click on the gear icon(Settings menu) at the top right.
  3. Select View all Outlook settings.
  4. Select Mail at the left.
  5. Click on Compose and reply.
  6. Change your signature in the Email signature
  7. Click on Save at the top right when you are done.

FAQ

How to add signature in outlook 2021?

Ans: Open Outlook and go to  File>Options Mail>Signatures>New. Type in your signature and click on Save.

How to change signature in outlook 365?

Ans: After opening Outlook, go to Settings>View all Outlook settings>Mail>Compose and reply>Email signature>Save.

Conclusion

I have tried my utmost best in informing you on how to set an email signature in Outlook on different platforms. I hope you are not facing any more problems and having a stress-free time using Outlook. Good luck implementing these methods!

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