Automatically Add Signature in Outlook [For All OS 2023]

Written By FarhanMax

A signature is a form of your identification; it carries a part of your unique personality. So, why don’t you add this personality to your emails as well?

Fortunately, you can easily add your signature in Outlook and set it up such that it will always be automatically included when you start composing an email.automatically-add-signature-in-outlook

In this article, you’ll find out how to insert a signature automatically in different versions of Outlook. So let’s begin!

Follow our guide to fix Outlook can’t create file error when opening attachment.

How to Add Auto Signature in Outlook

To automatically add a signature when you write an email, create it using the Signatures feature in Outlook and add it to the New message field. It will allow Outlook to include your signature automatically whenever you start composing an email.

Follow the instructions below to insert your signature automatically in the emails you send through Outlook.

Here are the steps to add an auto signature in Outlook:

Setup an Automatic Signature in Outlook App for Windows

In Outlook for Windows, you can add a signature automatically to your emails by selecting it for New messages in the Signatures option.

Here’s how to set up an automatic signature on Outlook 2016, 2019 & newer versions:

  • Launch the Outlook app on your computer.
  • Select File from the top-left corner and choose Options.outlook-file-options
  • Proceed to the Mail tab and click on Signatures.outlook-mail-signatures
  • Select New to create a new signature from scratch. outlook-new-signature
  • Provide the signature name and click OK. outlook-signature-name
  • Choose the email account that you want this signature to be associated with.outlook-signature-email
  • Use the dropdown for New messages and choose the signature name you’ve just created. It will insert your signature automatically every time you compose a new email. outlook-signature-message
  • Select the signature name for the Replies/forward field if you want to include your signature in your replies and the messages you forward. Otherwise, keep it as none. outlook-signature-reply
  • Create your signature in the Edit signature box.outlook-edit-signature
  • Click OK when you are done. outlook-new-signature-ok

Also, check out our separate post on disable Outlook deleting confirmation message.

Here’s how to insert an automatic signature on Outlook 2007 & 2010:

  • Open Outlook on your device.
  • Select Tools from the top menu bar and choose Options. outlook-tools-options
  • Move to the Mail Format tab and click on Signatures.outlook-mail-signatures-old
  • Select New to create a new signature from the ground up.outlook-new-signature-old
  • Type in the signature name and click OK. outlook-signature-name-old
  • Choose the email account that you want this signature to be linked with. outlook-signature-email-old
  • Choose the signature name for New messages, and every time you compose a new email using the selected email address, the signature will be added automatically. outlook-signature-message-old
  • Choose the signature name for the Replies/forward field to include your signature in your replies and the messages you forward, or leave it as none. outlook-signature-reply-old
  • Construct your signature in the Edit signature box.outlook-edit-signature-old
  • Click OK when you are done.

From now on, whenever you write a new message in Outlook, your signature will be automatically included at the bottom of the message.

Check out our separate post on how to view message headers in Outlook.

Assign Auto Signature in Outlook for Mac

If you want to insert your signature in the Outlook app for Mac, simply create the signature and set it as the default.

Here’s the method to assign auto signature in Outlook for Mac:

  • Launch Outlook on your macOS device.
  • Click on Outlook from the top bar and select Preferences. outlook-preferences
  • Select Signatures from the E-mail section.outlook-mail-signatures-mac
  • Click on Add a signature and a new signature will be created called Untitled. outlook-new-signature-mac
  • Double-click on Untitled to change the name of the signature.outlook-signature-name-mac
  • Create your signature on the right pane.outlook-edit-signature-mac
  • Click on the Default Signatures button.outlook-default-signatures
  • Choose the signature name you’ve just created and click OK.outlook-new-signature-ok-mac

Here’s a complete guide on how to add email signature in Outlook.

Add Signature Automatically in Outlook Mobile App

In the mobile version of Outlook, create your signature from the Signature option in the app Settings.

Here are the steps to add a signature automatically in the Outlook mobile app:

  • Open the Outlook app on your mobile device.
  • Select your profile at the top-left.outlook-profile-ios
  • Tap on the Gear icon.outlook-settings-ios
  • Press on Signature from the Email section. outlook-new-signature-ios
  • Construct your signature, and that’s all you have to do. outlook-new-signature-ok-ios

Check out the easiest way to enable read receipts in Outlook.

Insert Signature Automatically in Outlook on the Web

When you select your signature in the For New Messages field in the Outlook Web Access settings, the signature will be automatically added to your emails.

Here’s how to insert a signature automatically in Outlook on the web:

  • Open your web browser and go to Microsoft Office.
  • Sign in to your Microsoft account.
  • Click on the App launcher at the top-left corner and choose Outlook. office-launcher-outlook
  • Select the Gear icon on the upper-right and click on View all Outlook settings. outlook-settings-web
  • Proceed to the Compose and reply tab.outlook-compose-reply-web
  • Provide your signature name in the Edit signature name field.outlook-signature-name-web
  • Create your signature in the Edit signature box.outlook-edit-signature-web
  • Choose your signature name in the For New Messages field to automatically add the signature at the bottom of your messages. outlook-signature-message-web
  • Select the signature name for the For Replies/forward field if you want to include your signature in your replies and the messages you forward. Otherwise, keep it as No Signature. outlook-signature-reply-web
  • Click on Save when you are done.

Now, whenever you create, reply to or forward a message, Outlook will automatically add this signature.

Also check our exclusive tutorial on how to change client-only Rule to server in Outlook.

FAQs

How do I make my signature automatic in Outlook?

Follow the steps below to make your signature automatic in Outlook:

  • Open Outlook.
  • Select File > Options.
  • Go to the Mail tab and select Signatures.
  • Choose the signature name you want to make automatic for the New messages field.
  • Click OK.

How to automatically add a signature in Outlook when replying?

To automatically add a signature in Outlook when replying, open Outlook, go to File > Options > Mail > Signatures > Choose the signature name for the New messages and the Replies/forwards fields.

Why does my signature not automatically appear in Outlook?

Your signature does not appear in Outlook automatically because you are composing your messages with a different email address to which you haven’t associated any signatures.

Final Thoughts

Signatures can make your emails look more professional and improve branding values.

That’s why, in this article, I’ve described all the steps you have to perform in order to add your signature to emails automatically on different platforms of Outlook.

Leave a comment below if you face any issues with signatures in Outlook, and I’ll help you with the solution.

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