Outlook is primarily an email client system that is used to send and receive emails by accessing the Microsoft Exchange Server. In conjunction with tremendous outstanding features, Outlook also offers meeting functionality.
Meetings in Outlook have various handy facets to make communication easier with attendees. From time to time, folks leave, and new people fill their positions. That forces us to update the meeting attendees.
After using Outlook for a month of Sundays, I have found the easiest ways to update Outlook meeting attendees.
In this well-researched article, I will guide you through the process of updating meeting attendees in Outlook.
Let’s start out!
How to Update a Meeting in Outlook
Sometimes you may need to change meeting details for numerous reasons. In Outlook, changing the meeting details is straightforward. You can effortlessly update any meeting information by following the below instructions.
Here are the steps to update a meeting:
- Launch Outlook and double-click on the meeting you want to update.
- Modify the new window’s location, start and end times, attendees, and messages.
- Click on Send Updates from the Organizer Meeting or Meeting tab.
Updating meeting information can helps the attendees to get informed about the new changes. You can easily tweak the location, meeting times, and messages and send them to every attendee.
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How to Update a Recurring Meeting in Outlook
A recurring meeting is a meeting series that repeats on your calendar. Generally, this can be weekly, bi-weekly, or monthly. For project teams, using recurring meetings is very helpful in keeping track of the project progress.
Updating recurring meeting information is very similar to updating regular meeting info. Go through the subsequent steps to update your recurring meeting information.
Here are the methods to update a recurring meeting on Outlook:
- Launch Outlook and double-click on the recurring meeting you want to open.
- Click on Edit Series from the Organizer Meeting or Meeting Series tab.
- Tweak the options according to your needs.
- Click Send Update from the Organizer Meeting or Meeting tab.
For the recurring meeting, you can quickly modify the meeting information by clicking on the Edit Series option. Additionally, you can send the update of the meeting changes to every attendee.
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How to Cancel a Meeting in Outlook
Occasionally you may need to cancel a meeting for several reasons. The canceling process in the Outlook application is easygoing. Follow the next instructions to cancel a meeting.
Here are the ways to cancel a meeting on Outlook:
- Launch Outlook and double-click on the meeting you want to cancel.
- Click on Cancel from the Organizer Meeting or Meeting tab.
- Type a message in the message window for the attendees.
- Click on Send Cancelation from the Organizer Meeting or Meeting tab.
This cancelation process will notify the attendees about the cancellation of the meeting. In addition, they will see the message you typed in the message window.
How to Add a New Attendee or Group to a Meeting in Outlook
For several reasons, you may need to add a new attendee or group to a meeting. Luckily Outlook offers the functionality to add a new attendee at any time.
You can effortlessly add a new attendee or group to a meeting by going through the subsequent instruction.
Here are the steps to add a new attendee or group to a meeting on Outlook:
- Navigate to your Outlook calendar and open the meeting you need to edit.
- Choose whether you need to edit the entire series or just the one occurrence.
- Click on the Scheduling Assistant from the Meeting tab in the Show group.
- Locate the list of all meeting attendees.
- Enter attendees or group names in the Click here to add a name box.
- Click on the Send to confirm the update.
You can quickly add multiple attendees or groups at a time. You will be facilitated with a message where you can decide whether you want to send the update to everybody or only to those affected by the change.
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How to Remove an Attendee or Group from a Meeting in Outlook
Removing an attendee or group from a meeting is also very straight. When you need to remove any attendee or group from a meeting, follow the instructions below.
Here are the methods to remove an attendee or group from a meeting on Outlook:
- Navigate to your Outlook calendar and open the meeting you need to edit.
- Choose whether you need to edit the entire series or just the one occurrence. If it’s a recurring meeting.
- Click Scheduling Assistant from the Meeting tab.
- Find the list of all meeting attendees.
- Uncheck the attendees or group names you desire to remove from the meeting.
- Click on the Send above of the All Attendees list to ensure the update.
Whenever you send the updates, you can either send the update to everyone or only to those affected by the change.
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Frequently Asked Questions
Where is the Send Update button in Outlook?
The Send Update button is in the Organizer Meeting or Meeting tab. To access it, navigate to Outlook > Double-click on meetings > Tweak the details > Click the Send Update button.
How do you send a meeting update to new attendees in Outlook?
To send a meeting update to new attendees, open Outlook and double-click on the meeting. Using the To line or the Scheduling Assistant, add new attendees. Click Send and choose between Send updates only to added or deleted attendees.
How do I change an attendee in Outlook meeting without sending update?
You can effortlessly save changes without sending an update to the attendees by the save features of Outlook. Open meetings b y double-clicking on it and changing the information. Now click on the Save button to save the changes.
Final Thoughts
Outlook meetings are flexible and offer multitudinous options according to the user’s needs. Scheduled meetings can melodramatically improve your personal and work life by reminding you about upcoming events.
In Outlook, you may need to create or remove any meeting. Additionally, you may want to add or remove an attendee from a meeting and reminds them about the changes.
Luckily Outlook has all the functionality you need to manage your meetings. I have covered how you can modify the options in brief.
Are you still in the dark about any functions? Don’t hesitate to mention your queries in the below comment.
