Change Margins in Outlook Email [The Quickest Way to Do It]

Written By Farhan Max

For business or Outlook, the margin is important to determine the correct measurement. It’s applied to define the beginning and end of a text line in an Outlook mail.

When composing a large email, the lines don’t always line up well and become discursive. But the margin helps to keep your writing in good shape. It makes the email look more refined and comfortable to read.

This article aims to provide a quick and straightforward process of changing the margin in your Outlook mail.change-margins-in-outlook-email

So, let’s start.

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How to Change Margins in Outlook Email

The blank space before and after a line in Outlook mail is called margins. They indicate each line’s starting and ending point to give the paragraph a professional look. You can find and adjust the margins of your Outlook email from the Paragraph Settings.

The default margin in Outlook mail from left and right is 0 inches. To change the margin size, follow the procedures below.

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Here is the procedure to change margins in Microsoft Outlook mail:

  • Launch Microsoft Outlook on your PC.
  • Press on New Email from the top ribbon.outlook-pc-new-email
  • Select the body of the email.
  • Navigate to the Format Text tab from the top.
  • Click on Paragraph Settings from the Paragraph section.
  • Change the Left and Right values from Indentation to add margins in Outlook mail.outlook-pc-change-margin

This process will add margins to the left and right of the email. If you like removing the margin from the email, change the margin size to 0 inches to reset them.

However, if you want to customize the margins quickly and see the margins visually, there’s an additional method. Consider reading the following passage to add a ruler to your Outlook email.

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How to Change Margins in MS Outlook Mail Using Ruler

Visual representation is the best way to understand the measurement and see the changes in the margin. Inserting a ruler in your Outlook mail body can speed up the margin-adding process. It will help you to adjust the left and right indent and modify the default margin.

But, Outlook ruler is disabled in the mail by default. You must enable it before using the process. Follow the instructions carefully to add the ruler to your Outlook.

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Here is the method to insert a ruler in Microsoft Outlook:

  • Open New Email in Outlook.outlook-pc-new-email
  • Press on Customize Quick Access Toolbar from the Quick Access Toolbar.outlook-pc-customize-quick-access-toolbar
  • Click on More Commands.
  • Choose All Commands from the drop-down menu.
  • Find and select Ruler from the list.
  • Press on Add and click OK.outlook-pc-add-ruler-from-commands
  • Press on View Ruler from the Quick Access Toolbar to view the ruler in Outlook mail.outlook-pc-active-ruler

It will enable and show the ruler on top of your email body. After that, consider reading the following procedures to change the margin using the ruler.

Here is the method to change margins in Outlook mail using a ruler:

  • Navigate to New Email.outlook-pc-new-email
  • Drag the Left Indent from the ruler to add margins at the left.
  • Drag the Right Indent to insert margins at the right.outlook-pc-drag-ruler-margins

Once you complete the above process, it will add margins to your Outlook mail and make it look nicer.

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Frequently Asked Questions

How do I change margins in Microsoft Outlook mail?

To change the margins in Outlook email, go to New Email > Format Text > Paragraph Settings > change Left and Right to insert margin.

Can I add a margin in Outlook on mobile?

No, Outlook mobile doesn’t have the option to insert a margin in the mail. It only available for the desktop application.

What are the default margins in Outlook?

The default margin size to print a message is 0.5 inches on all four sides. However, you can modify the margin size from the settings.


Adding or customizing the margin is useful to keep your emails neat and clean and give them a professional look. It increases the productivity of an individual or a company.

In this article, I’ve described the effortless ways to adjust the margins in an Outlook mail, and I hope you’ve read it thoroughly and utilized it in your everyday email.

Share your experience in the comment box below, and I’ll see you at the next one with another fascinating article.

Until then, Goodbye.

About The Author
Farhan Max is a tech geek with a particular interest in computer hardware. He's been fascinated by gaming since childhood and is now completing his undergraduate studies while researching and testing the latest tech innovations. Alongside his love for all things geeky, Farhan is also a skilled photographer.

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