How to Add Accent Marks in Outlook [Beginners Guide 2024]

Written By Farhan Max

Accent marks are symbols used to emphasize a word’s pronunciation, mostly vowels. The accent marks are basically found in French, German, Italian, and Spanish languages.

Unfortunately, the accent marks are not available on the standard keyboards. So you have to use some workaround to insert the accent marks in Microsoft Office programs.add-accent-marks-in-outlook

I have gathered all the possible keyboard shortcuts for the most available accent marks and how you can use the Symbol function for adding accent marks.

So, without further ado, let’s begin.

How to Add Accent Character Marks in Outlook

Accent Marks are special characters with a marking above or below (or sometimes next to) a letter to indicate a particular pronunciation. You can effortlessly insert accent marks in Outlook in different ways, such as using the keyboard shortcuts or the Outlook Symbol function.

Most Microsoft Office programs support accent marks like Word, Excel, PowerPoint and Outlook. Consider the following procedures for adding accent character marks in Outlook.

Here are the methods to insert accent character marks in Outlook:

1. Use Keyboard Shortcuts

The best way to add different accent marks in Outlook is to use your keyboard shortcuts. To better understand the following table, check the below example.

Suppose you need to insert the À, to do so, press and hold the CTRL key and click on the “ ` ”(ACCENT GRAVE) button, then release the buttons and press A on your keyboard.

Here’s the table to insert diacritical marks in Outlook:

Accent MarksKeyboard Shortcuts
à, è, ì, ò, ù,

À, È, Ì, Ò, Ù
CTRL+` then release and press the letter.
á, é, í, ó, ú, ý

Á, É, Í, Ó, Ú, Ý
CTRL+' then release and press the letter.
â, ê, î, ô, û

Â, Ê, Î, Ô, Û
CTRL+SHIFT+^ then release and press the letter.
ã, ñ, õ

Ã, Ñ, Õ
CTRL+SHIFT+~ then release and press the letter.
ä, ë, ï, ö, ü, ÿ,

Ä, Ë, Ï, Ö, Ü, Ÿ
CTRL+SHIFT+: then release and press the letter.
å, ÅCTRL+SHIFT+@ then press a or A
æ, ÆCTRL+SHIFT+& then press a or A
œ, ŒCTRL+SHIFT+& then press o or O
ç, ÇCTRL+, (COMMA) then press c or C
ð, ÐCTRL+' (APOSTROPHE) then press d or D
ø, ØCTRL+/ then press o or O
ßCTRL+SHIFT+& then press s
The Unicode character for the specified Unicode (hexadecimal) character codeType the character code and press ALT+X.
The ANSI character for the specified ANSI (decimal) character codePress ALT+the character code.

Ensures that NUM LOCK is on.

Follow our guide how to automatically forward emails in Outlook.

For Unicode characters, type the hexadecimal character code and press the X button while holding down the ALT key.

For ANSI characters, hold down the ALT key and type the decimal character code. And remember to turn on your NUM LOCK before inserting ANSI characters.

A macron is also a diacritical mark. To insert a macron character in Outlook, check the table below.

Here’s the table to insert a macron character in Outlook:

Macron CharacterKeyboard Shortcuts

To insert the macron character, press and hold the ALT key and type the above character code.

2. Use Outlook Symbol Function

While composing an email using the Outlook application, you can access the Insert a Symbol function for adding special characters to your email.

Here are the steps to add accent marks using the Outlook Symbol function:

On Windows

  • Launch the Outlook application on your Windows PC.
  • Click on New Email. new-email
  • Place your mouse cursor on the email body.
  • Switch to the Insert tab.
  • Select Symbol from the top left corner.
  • Click on More Symbols. open-symbol
  • Choose your preferred Font and Subset from the drop-down menu.
  • Select the Symbol and click Insert. insert-symbol
  • Click Close to go back to your email.

On Mac

  • Launch Outlook on your Mac.
  • Click on New Message. new-massage-on-mac
  • Place your mouse cursor on the email body.
  • Go to Edit from the menu bar.
  • Select Emoji & Symbols. emoji-and-symbol
  • Choose your Symbol set from the left pane.
  • Double-click on any symbol to insert it in the email.choose-symbol

While using Symbol sets on Mac, finding the right accent marks could be tricky, so keep your eyes open to find the right ones.

Check out the easiest way to enable read receipts in Outlook.

3. Use Character Map

Most recent versions of Windows have an excellent application called Character Map. This tool has a huge list of symbols and accent character marks. Consider the subsequent instructions for adding accent marks in Outlook.

Here is the procedure to use Character Map:

  • Press the Windows key on your keyboard.
  • Type charmap and locate Character Map on the search result. type-charmap
  • Open Character Map.
  • Find the character you want to use on Outlook.
  • Double-click on the character. character-map
  • Click Copy to copy the character.
  • Paste the character in Outlook.

You can use the Character Map to copy symbols that you can use anywhere. By clicking the Advance view, you can search for any symbols.

Follow our guide on how to view message headers in Outlook.

Frequently Asked Questions

How do I type Spanish accents in Outlook?

To type Spanish accents in Outlook, check the following instructions:

  • For á, Press Ctrl + ‘ then release and press a.
  • For Á, press Ctrl + ‘ then release and press A.
  • For ¿, press Alt + Ctrl + Shift +?.

How do I insert special characters in outlook?

You can insert special characters in Outlook by navigating to New Email > Insert > Symbol > More Symbols.


In different scenarios, you may need to use accent marks in your Office programs. There are several methods to assist you with this procedure.

After going through the entire article, you now know how to insert accent marks in your Outlook application in different ways, such as using the keyboard shortcuts, the Symbol function of Outlook, and the Character Map.

If you find any missing accent character marks in the above table, write them down in the comment box below.

About The Author
Farhan Max is a tech geek with a particular interest in computer hardware. He's been fascinated by gaming since childhood and is now completing his undergraduate studies while researching and testing the latest tech innovations. Alongside his love for all things geeky, Farhan is also a skilled photographer.

Leave a Comment