How to Change Client-Only Rule to Server in Outlook [2023]

Written By Steven Arends

The Outlook inbox rule tool is a fantastic way to automatically organize and manage your inbox. You can utilize the inbox rule function if your inbox is cluttered and you want to organize it quickly and easily.

Outlook inbox rules let you set up rules to alter the importance level of messages as they come, automatically transfer them to various folders, or delete them based on specific conditions.

If you use client-based rules on your Outlook client account but want to migrate rules to your web server that allows your rules to keep running, this post will help you migrate your client-only rules to a server in Outlook.

Are you ready to deep dive into the deep in this post?

Let’s get started without further delay.how-to-change-client-only-rule-to-server-in-outlook

Follow our guide to fix Outlook can’t create file error when opening attachment.

How to Change Client-Only Rule to Server in Outlook

Outlook is an email client that connects to Microsoft Exchange Server to send and receive emails. It’s a personal information management system of Microsoft’s Office suite.

You can use Microsoft Outlook to manage your email, share your calendar, maintain contacts, schedule meetings, share files, and keep track of your projects.

Inbox rules in Outlook allow you to set up rules to alter the importance level of messages as they come, automatically transfer them to various folders, or delete them based on specific conditions.

Sometimes, Outlook rules don’t operate when emails arrive if they’re client-based and Outlook is not running. You can fix this problem by logging in to your account via web-based access and rewriting the rules to work consistently.

On the other hand, migrate your Outlook rule from client-side to server-side to solve the Outlook rules problem easily and effortlessly.

To transfer your Outlook rules from the client-side to the server-side, first, you need to export the rules and then import the rules on the server-side. Let’s see how to import and export rules in outlook.

Also, check out our separate post on disable Outlook deleting confirmation message.

Here are the steps to change the client-only rule to the server in outlook:

Export Outlook Rules

Here are the steps to export Outlook rules from Outlook client-only:

  • Run the Microsoft Outlook application on your PC. open-outlook
  • Select the File menu. click-file
  • Select the Rules and Alerts option. select-rules&alerts
  • Click on the Options under the Email Rules tab.click-options
  • Click on the Export Rules in the Options window.click-export_rules
  • Choose a folder to export the rules. Enter the name of the file and click on the Save button.
  • Outlook rules will export to an RWZ file.

Check out our separate post on how to view message headers in Outlook.

Import Outlook Rules

Here are the steps to import Outlook rules to the server-side:

  • Open the Microsoft Outlook web version on your PC browser. open-outlook
  • Select the File menu. click-file
  • Select the Rules and Alerts option. select-rules&alerts
  • Click on the Options under the Email Rules tab. file-options
  • Click on the Import Rules in the Options window. click-import_rules
  • Choose the RWZ file and click on the Open to import the rules.

Here’s a complete guide on how to add email signature in Outlook.

Difference Between Server-side and Client-only Rules in Outlook

Client-only and server-side rules are the two types of Outlook rules. These two different types of rules work differently on Outlook.

Client-only rules can only be utilized when the Outlook email client is running. Server-side rules are not dependent on the Outlook client application. It always works whether you use the Outlook client application or not.

Let’s discuss to know more about server-side and client-only rules in outlook.

Here is the difference between server-side and client-only rules in Outlook:

Client-only Rules

Client-based rules are only utilized on the Outlook client application. If you create rules on your Outlook Client, the rules only work on the Outlook client. That means rules are not working when your PC is turned off or in sleep mode.

Outlook client-only rules don’t run until you log into Outlook with the account you created the rule because the rules are stored on your local computer.

Example:

From <people or distribution list>, flag message to <play a sound>

In this case, you’re asking the rule to play a sound whenever you receive a message, and this condition can only be fulfilled by Outlook, making it a client-only rule.

Server-side Rules

Server-side rules rely on the Exchange server to handle situations and actions. Outlook server-side rules apply whether or not you are logged in to or running Outlook on your computer.

Using the server-side rules on your Outlook account, your rules are always working. There is no chance of messing up your inbox.

Example:

From <people or distribution list in the GAL or your contacts list>, move it to the <specified> folder.

This rule takes advantage of all Exchange server data, such as relocating a message from a Global Address List (GAL) sender to a specific folder in your Exchange mailbox. However, if the folder to which you’re forwarding the message exists solely on your PC, the rule becomes a client-only rule.

Check out the easiest way to Enable Read Receipts In Outlook.

Final Thoughts

Finally, we can say, server-side rules are better than client-only rules. Apply server-side rules on your Outlook account always to work whether you use the Outlook client application or not.

Here, you learn to migrate client-only rules to server-based rules in Outlook and the difference between server-side and client-only rules. After reading the post preciously, I hope you will understand the importance of server-side and client-only rules.

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Good bye folks.

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