How to Add Signature in Outlook 365 [Effortless Guide 2024]

Written By Farhan Max

Besides showing our contact information, email signature has become our digital business card. It shows your professionalism and gives a good impression to the readers.

An email signature is a table of contents consisting of an individual or company’s text, images, and links. The most common use of an email signature is to provide a name, job title, and contact number.


The outlook email signature is the most effective way to attract the recipient’s attention and enrich the company’s recognition. An eye-catching signature provokes the reader to contact you or to see a blog, website, and social media accounts.

But, many users don’t use signatures, and others find them a menacing task to create and add in Outlook. This article will help you create and add Outlook signatures without difficulties.

How to Create an Email Signature in Outlook 365?

You can create a new email signature on Outlook 365 or Web by going to the Compose and reply section in additional settings. Outlook web allows you to add multiple signatures to a single account. You can attach pictures and links and modify the text of your signature.

Creating a new signature is straightforward and can be configured in a short time. Learn the procedures from the steps below.

Here are the steps to create an email signature in Office 365:

  • Visit Outlook on the web.
  • Log in with your account.
  • Go to Settings from the ribbon.
  • Press on View all Outlook settings. outlook-web-all-settings
  • Navigate to Compose and reply from the Mail section.
  • Click on New signature if you have another signature.
  • Provide a signature name.
  • Type your information and attach additional pictures or links.
  • Press on Save to finish signature creation. outlook-web-save-signature

Here’s a complete guide on how to Add Email Signature in Outlook.

How to Add Signature in Emails on Office 365?

Signatures in email can be attached from the Insert signature option while composing a new message. Additionally, you can set a default signature for every new message and replies/forwards. Signatures can also be configured differently for messages and replies/forwards.

You can set signatures in emails both manually and automatically. Keep reading the article to find out the process.

Here is the procedure to add signatures in emails on Office 365:

  • Go to your Outlook web mailbox.
  • Press the New message button.
  • Click on the three horizontal dots ( ) from the top.
  • Hover on the Insert signature option. outlook-web-insert-signature
  • Select your signature.

Your signature will be added at the bottom of the email. Also, you can set a default signature for new messages and replies/forwards. To enable the automatic signature feature, follow the instructions below.

Check out the easiest way to Outlook 365 Rules not Running Automatically

Here is the process to select the default signature for messages and replies/forwards:

  • Navigate to Settings from the ribbon.
  • Click on View all Outlook settings.
  • Go to Compose and reply from the Mail section.
  • Scroll down and go to the Select default signature option.
  • Select signatures from the drop-down menu for new messages and replies/forwards.

After setting a default signature, every new message or reply will contain your signature at the bottom of the message.

Also, you might be a user of Outlook desktop client and Outlook mobile. Signature features are available in both of them and are very useful while working on different devices. So, check out the create and add signature on apps and mobile from the below passage.

Also, check out our separate post on how to Customize Ribbon Group Policy in Outlook.

How to Create and Add Signature in Outlook Apps and Mobile?

You can create and add signatures in Outlook desktop apps from the Mail settings in Options. Outlook desktop client also supports manual and default signature adding options. Additionally, signatures can be created from the Signature settings from the Outlook mobile application.

Outlook desktop client and mobile apps signature settings are different and don’t sync. Consider reading the article and learning about the process.

Here are the ways to create a signature in Outlook apps:

  • Launch your Outlook application.
  • Go to File.
  • Click on the Options menu.
  • Select the Mail option.
  • Press on the Signatures button. outlook-apps-mail
  • Click on the New button to add a signature.
  • Type a signature name.
  • Click on OK to confirm the name. outlook-apps-signature-name
  • Give your signature information.
  • Press OK to confirm. outlook-app-signature-confirm

You can also select the signature as default from the new messages and replies/forward option. To add the signature manually, follow the steps below.

Here are the steps to add signatures manually on Outlook apps:

  • Create a New Email.
  • Click on Signatures from the Message tab.
  • Select your signature. outlook-app-signature-apply

To continue using the signature feature on mobile, you must create a new signature from the mobile application. Read the article to know about them.

Here is the way to create a signature in Outlook mobile:

  • Open the Outlook mobile application.
  • Go to Settings. outlook-mobile-settings
  • Click on Signature.
  • Type or paste your signature. outlook-mobile-signature

When you compose a new email, your signature is automatically added at the bottom of the message.

Follow our guide on how to Add Yahoo Mail in Outlook.

Frequently Asked Questions

How to create signatures in classic Outlook on the web?

If you are using the classic or old Outlook on the web version, go to Settings > Options > Mail > Layout > Email Signature to add a signature.

Where is the signature option in Office 365?

To find the signature option, go to Settings > View all Outlook Settings > Mail > Compose and reply.

Why can’t I create a signature in Outlook 365?

You can’t create a signature in Outlook 365 because your Outlook profile is corrupted.


Email signatures are essential for creating an excellent first impression, spreading business, developing markets, and improving branding value.

The problem appears when users don’t know how to create and add a signature in Outlook 365 and other platforms.

In this article, I’ve provided the most effortless methods to add a signature to your Outlook 365 account, and I believe that you are maintaining exemplary professionalism and creating good impressions.

About The Author
Farhan Max is a tech geek with a particular interest in computer hardware. He's been fascinated by gaming since childhood and is now completing his undergraduate studies while researching and testing the latest tech innovations. Alongside his love for all things geeky, Farhan is also a skilled photographer.

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