How to Add a Calendar in Outlook [Complete Guide 2024]

Outlook calendar is an excellent way to schedule or track your appointments, meetings and individual events.

Adding an Outlook calendar allows the user to manage the calendar items without mixing or combining them into your personal or work calendar. It helps you view or manage individual, work, company, and organization calendars without difficulty.

There are different ways to add a calendar to your Outlook PC or web to ease your daily schedule.

But, many people don’t know the appropriate procedure to add them and populate their default calendar. If you are also tired of this crowded calendar, this article is for you. In this article, I’ll discuss the procedures for adding personal, shared and internet calendars to different platforms.

So, let’s begin.

How to Add a Calendar in Outlook Web App

By pressing the Add calendar button, you can add a new calendar to your Outlook web app (OWA) account. You can also customize the appearance of your calendar in OWA. Follow the instructions below to learn about the process.

Here are the steps to add a calendar in Outlook Web App:

• Visit the Outlook website.
• Go to the Calendar tab from the left pane.
• Press on the Add calendar button.
• Click on the Create blank calendar tab.
• Provide a Calendar name.
• Customize the appearance.
• Click on the Save button to complete the process.

You will find the newly added calendar in the My calendars section. Select the calendar to add or view an event.

If you are an Outlook for Windows user, the following passage will help you to add a calendar.

Check out our separate post on how to Sync Outlook Calendar with iPhone.

How to Add a Calendar in Outlook for Windows

Outlook for Windows provides various settings and options to add a calendar. You can press the Create New Blank Calendar button from the Home tab to add a new calendar. Also, the Outlook desktop allows you to open the calendar in different paths.

You can create the calendar in your email account or the calendar tab. Allow me to guide you with the calendar adding process in the steps below.

Here are the procedures to add a calendar in Outlook for Windows:

• Open your Outlook desktop client.
• Log in to your account.
• Go to the Calendar option from the bottom.
• Press on the Open Calendar option from the top ribbon.
• Click on Create New Blank Calendar.
• Type a Calendar name.
• Select the calendar path.
• Click on OK to finish the calendar creating process.

The calendar will appear under the My Calendar section in your Outlook calendar. If you are a Mac user, you will find the process below.

Also, check out our separate post on how to Fix Outlook Crashes When Opening/Switching Calendar.

How to Add a Calendar in Outlook for Mac

Mac simplifies all the Outlook options, and it’s effortless to add a calendar in Outlook for Mac. You will find the New Calendar option from the Organize tab on the top bar.

It takes a very short time to add a calendar on Mac. Read the following steps to learn about the process.

Here are the ways to add a calendar in Outlook for Mac:

• Launch the Outlook application on Mac.
• Sign in to your account.
• Go to the Calendar tab at the bottom.
• Click on the Organize tab from the top ribbon.
• Press on the New Calendar
• Type the name of the calendar.
• Press Return.

You will find the newly added calendar under the My Calendar section in the Outlook Calendar tab.

How to Add a Calendar Shared within Organization

Outlook allows an organization to share the calendar with every employee. They get an invitation email to view the shared calendar. You can add the calendar to your Outlook by pressing the Accept button inside the email.

If you are new to the organization, don’t worry. Consider reading the process to add the shared calendar to your Outlook account.

Here is the process of adding a calendar shared within the organization:

• Launch the Outlook application.
• Go to your Inbox.
• Open the invitation email.
• Click on the Accept button at the top to accept the sharing invitation.

The calendar will appear in your Outlook under the Shared Calendar section. If you want to add a shared calendar from the address book, find the process in the following passage.

How to Add a Shared Calendar from the Address Book

To add the shared calendar from the address book, you will need the contact saved in your address book. You can add your colleague’s calendar from the Open a Shared Calendar option.

Follow the instructions carefully to add a calendar from the address book.

Here are the procedures to add a shared calendar from the address book:

• Go to your Outlook apps.
• Navigate to Calendar.
• Click on Open Calendar from the Home tab.
• Press on Open a Shared Calendar.
• Click on the Name button from the dialog window.
• Double-click on the name of the contact.

The shared calendar will appear on the Shared Calendar category in your Outlook. With this process, you can add the calendar without any invitation from your colleague or organization.

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How to Add and View Calendar Shared Outside Organization

Anyone outside the organization can send their calendar by email to another person. The calendar comes as an email, and you will find them in your inbox. Press the Accept and view calendar to add them to your Outlook calendar.

Here are the steps to add and view a calendar shared outside your organization:

• Launch the Outlook desktop client.
• Go to Inbox.
• Open the email.
• Click on the Open this calendar button from the email.
• Select Open as new to add them as a separate calendar. Else, you can Import the calendar to merge with your default calendar.

You will find the calendar under the Shared Calendar option in Calendar. Press them to view the appointment and meeting schedule in the shared calendar.

How to Add an Internet Calendar in Outlook

If you have an internet calendar (.ics) file link or subscribe to a calendar website, you can paste the link into your Outlook desktop or web to get the calendar items. The process is very straightforward, and you can do it by following the procedures below.

Here are the procedures to add an internet calendar in Outlook for Windows:

• Launch the Outlook apps.
• Navigate to the Calendar tab.
• Click on the Open Calendar button from the Home.
• Press on From Internet.
• Paste the internet calendar link in the dialog box.
• Click on OK.
• Press on the Yes button to confirm the adding process.

You will find the internet calendar under the Other Calendars section in Outlook. You will find the process below if you are an Outlook web user.

Here is the process of adding an internet calendar in Outlook web:

• Visit the Outlook website.
• Open the Calendar tab.
• Click on the Add calendar button.
• Go to Subscribe from web.
• Paste the internet calendar link.
• Press the Import button to add the internet calendar to your Outlook web account.

If you have the internet calendar file instead of a link, you can add them by importing the files. Learn more about the procedure from the following passage.

Check out the easiest way to Outlook: Something Is Wrong With Your Data File.

How to Import and Add an iCalendar File to Outlook

With the iCalendar file, you can import the calendar items to your Outlook desktop or web. The files are formatted as .ics, and you will find the importing procedures in the steps below.

Here are the ways to add an internet calendar in Outlook:

• Open Outlook.
• Go to File.
• Press on Open & Export.
• Click on Import/Export.
• Select the Import an iCalendar (.ics) or vCalendar file (.vcs) option.
• Click on the Next button.
• Locate and open the iCalendar file.
• Press on the Open as new button to create a new calendar.
• Click on the Import button to import the items in your primary calendar.

If you are an Outlook web user, find the process of adding an iCalendar file from the steps below.

Here are the steps to add an iCalendar file in Outlook web:

• Visit the Outlook website.
• Navigate to the Calendar tab from the left pane.
• Click on the Add calendar button.
• Go to the Upload from file option.
• Press on Browse to locate the file.
• Click on Import to add the calendar file to your Outlook.

Here’s a complete guide on how to Recover Deleted Emails in Outlook

Frequently Asked Questions

Can you have 2 calendars in Outlook?

Yes, you can have more than 2 calendars in your Outlook desktop client, Outlook web and Outlook for Mac.

How many calendars can you have in Outlook?

There is no limit to having calendars in your Outlook account. But, you can view a maximum of 30 calendars at once.

How do I show all calendars in Outlook?

To show all calendars in Microsoft Outlook, go to Calendar > Check all calendars from the left pane.

Conclusions

A calendar is an essential feature for scheduling our daily and future events. Especially for the company and organization, it becomes effortless and useful to plan and notify the employees.

The problem appears when a user doesn’t know how to add a calendar and crowds the default calendar. It’s prevalent to lose track in a populated calendar.

This article has explained the procedures to add calendars on different platforms, and I believe you can now organize your schedule more easily.

Cheers!