Are you tired of looking at multiple locations to manage your to-do list? Don’t worry. The task app of Microsoft teams brings together your and your team’s assessments in one place.
Teams Tasks app has a one-view feature that helps see what needs to be done at a glance.
In this article, I will show you the best methods to use the Teams task app, which will help you track your group’s tasks effectively. Let’s start.
How To Use Tasks in Microsoft Teams
You must first add and pin the Tasks Application to use it efficiently. You can add tasks in Teams apps using the search field. Type Tasks into the search field and choose Tasks by Planner and To Do to get the Tasks app because it is currently known as Tasks by Planner and To Do.
Afterward, go to the Tasks program, create the task you want, and edit it as necessary. The tasks app also offers Shared Plans to delegate tasks to people.
Also, you can navigate your teammates to the assignment tab or the Teams calendar from the task tab. However, many Teams users are complaining about those features not working. Follow our guide to solving the Teams Assignments tab not working and couldn’t load the calendar issue.
To use the tasks option properly, you need to pin it first, add tasks from the to-do section and modify them.
In this part, I will guide you through all the parts of the Task app of Teams.
Here are the steps to use the Task app of Microsoft Teams:
1. Pin Tasks Application
To use the Task option most effectively, you need to pin the application in your Teams application. Follow the instructions to do so.
Here are the steps to pin the Tasks app in Teams:
- Open the Teams program on your PC.
- Select the 3-Dots icon from the left.
- Search the Tasks by Planner and To Do option and select it.
- Right-click on Tasks and select the Pin option from the menu list.
After completing the steps, you can quickly enter the Tasks app with a single click.
You can also create or take polls in Teams to get opinions from your team members about your ongoing project in the task app.
2. Add a Task for yourself and your teammates
You can quickly create or add tasks from the tasks app using the + Add a task button for yourself. But for your team members, you need to use the New list or plan option. Let’s see how to execute those actions without hassle.
Here are the steps to add a task in the My task section:
- Go to the Tasks section from the My tasks To Do segment.
- Select + Add a task option.
- Insert the Task title in the box.
- Select the Priority level next to the title box and input a Due Date.
- Choose the Create task tick icon to add a task to the app.
But to add and assign tasks to other teammates, you need to apply a different process. In this portion, I will show you the steps to add and assign your teammates tasks using the Tasks feature.
Here is the process to add and assign your teammates tasks in Teams:
- Go to the Task option from the Teams app.
- Select + New list or plan and name the List or Plan.
- Select any folder of your choice in the Create in section.
- Choose your desired Channel, like General.
- Hit the Create box.
- Go to the folder you created the task and select the task you created.
- Tap on the Assign to option and select your desired teammates.
With the steps, you can assign tasks to your teammates. With the Teams application, you can also work on a document with your teammates and call them on their cell phones for a quick conversation.
3. Modify Added Tasks
You can modify the created works using the Task tab in the Teams application if a need arises. Let’s see how to do it.
Here are the steps to modify added Tasks in Teams:
- Click on the task hyperlink and open it.
- Change the Title, Priority, and Due date from the popup window if needed.
- Write Notes if you require.
- Insert a checklist to remember and Close the Dialog box after completing the modification.
And after you modify the task, the assigned person for the task will get a notification.
How to Use Task App in Teams Mobile
You can also use the mobile version of Teams to Add, Manage and Modify Tasks. In this portion, I will show you how to do so.
Here are the steps to use the Microsoft Teams Task app on your mobile:
1. Add New Tasks
- Open your Teams mobile app and click the 3-dots icon (More option).
- Touch Tasks by Planner and To Do option.
- Go to the Tasks section and select the Add a task button.
- Insert the Name of the Task and finish the process.
2. Modify Added Task
- Tap on the Added Task.
- Change the task name or Select a new Due Date if you want.
- Turn On the Important slider if essential, and add Notes and Checklist items if required.
- Tap the Delete icon to remove the task.
3. Assign Tasks For Teammates
- Hit the New plan option in Shared plans.
- Insert a List name and select a Channel using the Share to a channel option.
- Touch the Done option.
- Name the task with the Add a task option from the popup section.
- Click on the Assign section and choose your particular people.
FAQs
What’s the Difference Between MS To Do And Tasks?
The main difference between MS To Do And Tasks is you can share the list in Task but not in To Do. Also, tasks can be viewed as columns in the Tasks app but not in the to-do list.
Where do completed Tasks go in Teams?
Usually, the completed Tasks of teams are stored in the archive data center. You can view that task by clicking the All Active option.
Can you share a task list in Teams?
Yes, you can share a task list in Microsoft Teams with your teammates and group members.
Conclusion
The Tasks app is one of the many outstanding apps and features in MS Teams. Therefore, you must read this post thoroughly to learn how to utilize the Task application correctly. Comment if you face any issues with the steps.
Peace!
