Outlook Recall Email Message that You Sent [Complete Guide]

Written By FarhanMax

The Outlook recall feature is one of the obligatory options anyone can ask for. It is common for everyone to send emails or messages to the wrong person. You also did this at least once in your lifetime.

There are some situations where you forget to attach files to your emails and send them accidentally. You may feel quite disturbed after doing this unwanted action. Well, you can recall those emails or messages after sending them impulsively.

However, this feature is only limited if both you and the receiver have Microsoft Office 365 or Microsoft Exchange accounts. In case the recipient doesn’t have any of those accounts, then the recall feature won’t work.

So in this article, I’ll show you how to recall the emails you have sent that you didn’t intend to. Let the process begin!outlook-recall-email-message-that-you-sent

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How to Recall Email Messages on Outlook

Recalling emails or messages is a pretty straightforward process. You can recall an email just by some clicks.

Note: You can’t recall a message if the recipient has already opened the message, has different email clients, public folders, or is redirected to another folder.

Here is how you can recall emails or messages on Outlook:

Newer Version

All the newer Outlook versions have changed their interface slightly. It’s not that major but worth considering, and the recall method is kind of the same in every version.

Here is the method to recall emails on the newer version of Outlook:

For the Classic Outlook Ribbon:

  • Open Outlook.
  • Navigate to the Sent Items folder.
  • Double-click to open the message that you want to recall.
  • Click on the Message tab.
  • Navigate to Actions and select Recall This Message… to recall the email or message.message-actions-recall

For the Simplified Outlook Ribbon:

  • Open Outlook.
  • Navigate to the Sent Items folder.
  • Double-click to open the message that you want to recall.
  • Click on the Message tab.
  • Select the three dots button.
  • Navigate to Actions.
  • Select Recall This Messages…threedots-actions-recall
  • Click Delete unread copies of this message or Delete unread copies and replace with a new message, and then click OK.recall-this-message
  • In case you’re sending a replacement message, compose the message, and then click Send.

Notes:

  • In case you don’t see the Recall This Message command, you probably don’t have an Exchange account, or the feature isn’t available within your organization.
  • You cannot recall a message that’s protected by Azure Information Protection.
  • You cannot recall a message in Outlook on the web.

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Older Version

Microsoft has ended the official support for the older versions of their products. They highly insist you move to the latest version as it has plenty of support and lots of new features. In case you have an Office version 2007 or older, there is also a method to recall the message.

Here are the steps you need to follow if you are an old Outlook version user:

  • Go to Mail.
  • Click Sent Items from the Navigation Pane.
  • Open the message that you want to recall.
  • Navigate to the Message tab.
  • Click on the Actions group.
  • Select the Other Actions button.
  • Click on the Recall This Message…other-actions-recall
  • Click on the Delete unread copies and replace with a new message or Delete unread copies and replace with a new message.

Note: In case you are sending the same message to a vast number of people, you should clear the check box stating Tell me if recall succeeds or fails for each recipient.

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Alternates of Outlook Recall Feature

You can recall the messages as long as the receiver opens the message. But if they open it, you will no longer recall the message. In that case, you can perform some alternatives to compensate for your mistake.

Here are the steps that you can take if the Outlook Recall feature is unavailable:

Send an Apology Email

Double-checking before sending an email is always advised. However, humans are prone to mistakes, and it is not scandalous sending emails to the wrong recipient. You can send an apology email to the receiver stating the issue and accepting your mistake.

An honest apology will make the recipient happy and help them understand the situation. It builds the trust between you and the receiver, which may come in handy in the future.

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Add a Delay to the Emails

You can set a delay on sending the emails. After applying the delay settings, your emails won’t be sent immediately. It is the best feature for you if you constantly send confidential emails.

Here is how you can set delay settings:

  • Open Outlook.
  • Click on File from the top left corner.
  • Select the Manage Rules & Alerts option.manage-rules-&-alerts
  • Click on the New Rule option from the new Rules and Alerts window. new-rules-and-alerts
  • Click on the Apply rule on messages I send from another pop-up window.
  • Select Next to go to the preceding page.apply-rule-on-messages-i-send
  • Click on Next again and select Yes to confirm it.
  • Check the box stating defer delivery by a number of minutes.
  • Select the link stating a number of, and a small pop-up window will appear.
  • Input the number in minutes and hit OK.number-in-minutes
  • Hit Next.
  • Select the exceptions you want to add and click the Next button.
  • Set a name for your new rule and check the box stating Turn On This Rule if it is available.
  • Hit the Finish button.

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Frequently Asked Questions

Does someone know if you recall an email in Outlook?

A recall message will appear on the receiver’s inbox and stay there until the recall process occurs. The recipient will instantly get the notification when they have the Outlook inbox opened, and you are trying to recall the message.

Can I recall an email after an hour?

Yes, you can recall the email till the recipient opens the message. However, you should act quickly to recall the email. Once the email is opened on the other end, the recall will do no good.

Does the recall feature work on other email clients?

No, the recall will only work when both the sender and the receiver have the Outlook and Microsoft 365 or Microsoft Exchange accounts. It won’t work with other email clients. This feature is Microsoft exclusive.

The Bottom Line

There you go!

Following these methods, you can easily recall the emails or messages you have sent accidentally. I have also included what to do when the recall feature will do no good.

Hopefully, this article helped you to achieve your goal. You can share your thoughts and questions in the comment section below.

Thanks for reading this article. Talk to you in the next one.

Peace!

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